Books closed.
Every month.
Without fail.
Know your exact profit by the 5th of every month. No year-end scramble. No LHDN surprise. Just clean, current books — month in, month out — on a fixed-fee retainer you can budget for.
What we deliver vs what you provide
A clean split of responsibilities. You send us the raw data. We turn it into usable, LHDN-ready financial records.
Accounting Malaysia
Everything you need to know about your business finances — every month
- Monthly management accounts — P&L and balance sheet
- Full bank reconciliation — every account, every transaction matched
- Accounts receivable and payable ageing reports
- Transaction categorisation — chart of accounts compliant
- E-invoice (MyInvois) reconciliation where applicable
- Year-end trial balance ready for auditor — no extra prep
- LHDN-ready records — tax computation input prepared monthly
Your business
Raw documents, once a month — takes you under 15 minutes
- Monthly bank statements (PDF from your online banking)
- Supplier invoices and receipts (scanned or photo)
- Sales invoices issued to customers that month
- Payroll summary (if handled separately)
- Notes on any unusual transactions that month
What's in your monthly pack
Every month, by the 5th, you receive a complete management accounts pack for your business. Whether you're in Kuala Lumpur, Shah Alam, Penang, or JB — delivered digitally, no delays.
- Profit & Loss statement — revenue, cost of sales, gross profit, net profit
- Balance sheet — assets, liabilities, equity as at month-end
- AR ageing — who owes you money and how long it's been outstanding
- AP ageing — what you owe suppliers and when payment is due
- Bank reconciliation report — confirmed balances, no mystery entries
- Flagged exceptions — any unusual entries, missing invoices, or items requiring your input
Know your numbers. Every month.
Most SME directors find out they had a bad month in month three — when it's too late to act. With monthly management accounts, you know by the 5th. You catch problems early. You make decisions with data, not gut feel.
Clean books now = cheaper audit later.
WhatsApp Now →Fixed-fee pricing — no hourly surprises
Fees are based on your monthly transaction volume, not your time on the phone with us. You pay the same amount every month — budgeted, predictable, no year-end invoice shock.
Fees quoted after a free 15-minute scoping call. No obligation. No jargon.
Monthly retainer vs in-house bookkeeper
The maths are rarely close. Most SMEs hiring their first bookkeeper discover that outsourcing costs less and delivers more.
| Factor | In-house bookkeeper | Monthly retainer (us) |
|---|---|---|
| Monthly cost | RM 2,500–RM 4,500 salary + EPF + SOCSO + EIS | RM 400–RM 800+ |
| Leave cover | Annual leave, MC, public holidays — books stop | No interruption. Team covers every month. |
| Software cost | SQL Accounting, Autocount, Xero licence — extra | Included in retainer |
| LHDN audit trail | Only as good as the employee's methodology | Standardised, LHDN-ready every month |
| Year-end audit prep | Often requires accountant clean-up at extra cost | Trial balance ready. Auditor happy. |
| Scalability | Hire more staff as volume grows | Tier adjusts — no recruitment cost |
| Management accounts | Depends on employee skill level | Delivered by 5th of every month, guaranteed |
How the retainer works
Free scoping call
Tell us your business type, monthly transaction volume, and current state of your books. We scope the work and give you a fixed-fee quote — usually within 24 hours.
Onboarding & catch-up
We set up your chart of accounts and — if your books are behind — do a one-off catch-up before the monthly retainer begins. No backlog carried into the retainer.
Monthly document upload
By the 3rd of each month, you share that month's bank statements, invoices, and receipts — via Google Drive or WhatsApp. Takes you 10–15 minutes.
We close the books
We process every transaction, reconcile all accounts, and flag any exceptions for your input. Full management accounts pack prepared.
Delivered by the 5th
P&L, balance sheet, AR/AP ageing, and bank reconciliation delivered by the 5th of every month. You know your numbers. We move on to next month.
Who this is for
Our monthly bookkeeping retainer is built for Malaysian SME owners who are done with year-end panic and want to run their business on real numbers.
Understand bookkeeping before you decide
Not sure if a monthly retainer is right for your stage? These guides answer the most common questions Malaysian SME owners have before outsourcing their books.
Market rate breakdown by transaction volume, business type, and what's included. Know what you should be paying.
Clear distinction between the two services and which applies to your current business stage.
What to look for in a bookkeeping provider, red flags to avoid, and what to prepare before handing over your records.
What a management accounts pack includes and what you're missing if your bookkeeper isn't producing them.
Common questions
What does a monthly bookkeeping service include?
Bank reconciliation, transaction categorisation, monthly management accounts (P&L + balance sheet), AR/AP ageing reports, and LHDN-ready records. We close your books every month and deliver the full pack by the 5th — you know your exact profit without waiting for year-end.
How much does a monthly bookkeeping retainer cost in Malaysia?
Our retainers start from RM 400/month for micro businesses with low transaction volumes, and from RM 600/month for active Sdn Bhd with 100–500 monthly transactions. High-volume or complex structures are quoted individually. All fees are fixed — no hourly billing, no scope creep surprises.
Is monthly bookkeeping legally required for a Sdn Bhd?
Yes. The Companies Act 2016 requires all Sdn Bhd directors to maintain proper books of account at all times. LHDN also requires records to be kept for 7 years. Monthly bookkeeping is not a nice-to-have — it is a statutory obligation. Directors personally face liability if books are not maintained.
What do I need to provide each month?
Just your bank statements (PDF), supplier invoices, sales invoices, and a note on any unusual transactions. Most clients do this in under 15 minutes via a shared Google Drive folder or WhatsApp. We handle the rest and deliver your management accounts pack by the 5th of the following month.
What if my books are currently behind or messy?
We offer a one-off catch-up service at a fixed fee before starting the monthly retainer. Tell us how far behind you are and we quote accordingly. After catch-up, the monthly retainer keeps everything current. Many clients from Kuala Lumpur and Penang come to us mid-year with 6–12 months of backlogged records — we sort it.
Does monthly bookkeeping cover e-invoice (MyInvois) compliance?
Yes. If you are under the e-invoice mandate, we reconcile your MyInvois submissions against your transaction records monthly. Any discrepancies — missing validations, rejected documents, mismatched amounts — are flagged before your next LHDN filing cycle so you are never caught out.
Will I still need an annual audit if I use monthly bookkeeping?
Yes — Sdn Bhds are required to have their annual statutory accounts audited by a licensed auditor under the Companies Act 2016. Monthly bookkeeping does not replace the audit. What it does is make the audit faster and cheaper: your records are clean and reconciled before the auditor arrives. Most clients see their audit fees reduce after switching to monthly bookkeeping.
How do I get started?
WhatsApp us or fill in the contact form. Tell us your company type, approximate monthly transaction volume, and current state of your books (up to date, a few months behind, or years behind). We will get back to you with a scoping summary and fixed-fee quote — usually within 1 business day.
Know your numbers by the 5th.
Free consultation — tell us your business situation and we'll explain exactly what's involved. No obligation. No jargon.